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1991-02-01
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Calendar Keeper Version 3
Table of Contents
Table of Figures . . . . . . . . . . . . . . . . . . . . . iii
Note to shareware trial users . . . . . . . . . . . . . iii
1. Introduction . . . . . . . . . . . . . . . . . . . . . . 1
1.1 The Bottom Line . . . . . . . . . . . . . . . . . . . 1
1.2 Upgrading Calendar Keeper Users . . . . . . . . . . . 1
1.3 Hardware Requirements . . . . . . . . . . . . . . . . 2
1.4 Registration . . . . . . . . . . . . . . . . . . . . 3
1.5 Product Support . . . . . . . . . . . . . . . . . . . 4
1.6 Warranty Information . . . . . . . . . . . . . . . . 4
1.7 The Association of Shareware Professionals (ASP) . . 5
2. Installation and Setup . . . . . . . . . . . . . . . . . 6
2.1 Files on distribution diskette . . . . . . . . . . . 6
2.2 Files created by Calendar Keeper . . . . . . . . . . 6
2.3 Hardware Requirements . . . . . . . . . . . . . . . . 7
2.4 Installation Procedure . . . . . . . . . . . . . . . 8
Hard Disk Installation . . . . . . . . . . . . . . . . . 8
Floppy Disk Installation . . . . . . . . . . . . . . . . 9
3. Starting Calendar Keeper . . . . . . . . . . . . . . . 10
3.1 Hard Disk Users . . . . . . . . . . . . . . . . . . 10
3.2 Floppy Disk Users . . . . . . . . . . . . . . . . . 10
3.3 Starting Calendar Keeper for the FIRST Time . . . . 10
4. New to Version 3.0 . . . . . . . . . . . . . . . . . . 11
5. Upgrading from a Prior Release of Calendar Keeper . . 13
5.1 Upgrading the Calendar Keeper Software . . . . . . 13
5.2 Converting Calendar Keeper 2.x files to 3.0 . . . . 14
6. Changing Printer Definitions . . . . . . . . . . . . . 15
6.1 The PDS (Printer Definition Source) File Line-by-Line 16
If your Wall Calendars have lots of strange characters 17
6.2 Compiling a New PDF (Printer Definition) . . . . . 18
7. The Pop-Up Calendar . . . . . . . . . . . . . . . . . 19
8. Maintain Calendar Events . . . . . . . . . . . . . . . 21
9. Adding Events to the Event DataBase . . . . . . . . . 26
Event types supported in Calendar Keeper 3.0 . . . . . . 27
9.1 Adding a Permanent Event . . . . . . . . . . . . . 28
9.2 Adding a Current-Year-Only Event . . . . . . . . . 30
9.3 Adding a Consecutive Days Event . . . . . . . . . . 31
9.4 Adding an Every 'n' Days Event . . . . . . . . . . 33
9.5 Adding a Monthly on Day-of-Week Event . . . . . . . 36
Calendar Keeper
10. Selecting a DataBase to Use . . . . . . . . . . . . . 38
11. Drawing a Calendar . . . . . . . . . . . . . . . . . . 40
11.1 Monthly Wall Calendars . . . . . . . . . . . . . . 41
11.2 Week-at-a-Glance Calendars . . . . . . . . . . . . 43
11.3 Year-at-a-Glance Calendars . . . . . . . . . . . . 45
11.4 Common Calendar Draw Options . . . . . . . . . . . 47
12. Change Program Display Colors . . . . . . . . . . . . 50
13. Program Configuration . . . . . . . . . . . . . . . . 51
14. Reorganize Current DataBase . . . . . . . . . . . . . 56
15. Delete Calendar Data for a Year . . . . . . . . . . . 57
ii Dataphile
Version 3
Table of Figures
Figure 1 - The Registration Reminder Screen . . . . . . . . . 3
Figure 2 - Calendar Keeper's MAIN Menu . . . . . . . . . . 10
Figure 3 - Pop-Up Calendar . . . . . . . . . . . . . . . . 19
Figure 4 - Maintain Calendar Events (Empty DataBase) . . . 21
Figure 5 - Maintain Calendar Events Help Screen . . . . . . 22
Figure 6 - Maintain Calendar Events (ViewEdit) . . . . . . 23
Figure 7 - Add Events Type Selection Menu . . . . . . . . . 26
Figure 8 - Adding a Permanent Event . . . . . . . . . . . . 28
Figure 9 - Adding a Current-Year-Only Event . . . . . . . . 30
Figure 10 - Adding a Consecutive Days Event . . . . . . . . 31
Figure 11 - Adding an Every 'n' Days Event . . . . . . . . 33
Figure 12 - Adding a Monthly on Day-of-Week Event . . . . . 36
Figure 13 - Monthly on Day-of-Week (Select Day) . . . . . . 37
Figure 14 - Monthly on Day-of-Week (Which Week?) . . . . . 37
Figure 15 - Select Calendar DataBase . . . . . . . . . . . 38
Figure 16 - Calendar Draw Menu . . . . . . . . . . . . . . 40
Figure 17 - Monthly Wall Calendar Draw Options . . . . . . 41
Figure 18 - Week-at-a-Glance Calendar Draw Options . . . . 43
Figure 19 - Week-at-a-Glance (Select Week) . . . . . . . . 43
Figure 20 - Year-at-a-Glance Calendar Draw Options . . . . 45
Figure 21 - Draw Options Common to All Calendar Types . . . 47
Figure 22 - Program Configuration Options Screen . . . . . 51
Figure 23 - Program Config (Select Printer) . . . . . . . . 54
Figure 24 - Delete Calendar Data for Specified Year . . . . 57
Note to shareware trial users: the graphic figures described
in this table are not visible in the shareware CALENDAR.DOC
file. This is not a form of 'crippling' but simply a
technical shortcoming associated with ASCII files. This
format is useful because it can be printed on any type of
printer. Dataphile Software apologizes for any inconvenience
this may cause.
Software iii
Version 3
1. Introduction
This manual is prepared with the novice Calendar Keeper user
in mind. It covers every detail of Calendar Keeper operation.
Calendar Keeper version 3.0 was designed to be easy to use
without even referencing this documentation. The menus are
straight-forward and easy to understand; Help is available
from any Calendar Keeper screen and is context sensitive to
aid the user with the current function; prompt messages are
given for every type of entry and response to help the user
determine what action is required and why Calendar Keeper did
whatever it did.
1.1 The Bottom Line
Keep your eyes on the 'bottom line!' The bottom of your
screen always displays a help message telling you what you
should do next. If an error occurs, Calendar Keeper will
usually pop-up a dialogue box telling you what happened.
1.2 Upgrading Calendar Keeper Users
If you have been using a previous version of Calendar Keeper,
be sure to read the section titled New to Version 3.0 on page
11 and especially the section titled Upgrading from a Prior
Release of Calendar Keeper on page 13. These cover functional
differences in this release and also describe the automated
conversion process from prior versions to the current version
of Calendar Keeper.
Software 1
Calendar Keeper
1.3 Hardware Requirements
Calendar Keeper version 3.0 requires either a hard disk or
floppy disk with capacity greater than 360 Kb to run. That
is, Calendar Keeper can be run from a single 1.2 Mb diskette,
a single 3.5" (720 Kb or 1.44 Mb), and of course from Hard
Disk.
Calendar Keeper requires about 512 Kb available memory, but
the more memory the better. If you have Expanded Memory then
Calendar Keeper will take advantage of it for program and
data. The size of your Calendar Data is limited by the amount
of memory you have and the amount of disk space you have.
See the section titled Installation and Setup on page 6 for
more information about setup and hardware requirements.
2 Dataphile
Version 3
1.4 Registration
Calendar Keeper is a Shareware software product. IT IS NOT
FREE!! If you use Calendar Keeper beyond a trial period of 21
days you are obligated to register.
Shareware is a method software developers use to distribute
their software products enabling users to evaluate the
software without buying it. If after a reasonable evaluation
period you decide to continue using Calendar Keeper please
send your license fee of $33.00 to:
Dataphile Software
7058 Sandpiper
Kalamazoo, MI 49002
Figure 1 - The Registration Reminder Screen
Software 3
Calendar Keeper
1.5 Product Support
Dataphile Software can be reached by any of the following
methods:
1) Compuserve Mail to PPN 74706,506
2) U.S. Mail to the address of
Dataphile Software
7058 Sandpiper
Kalamazoo, MI 49002
3) Telephone number (616) 327-7811
Both Registered and UnRegistered users are encouraged to
contact Dataphile Software for assistance.
1.6 Warranty Information
Dataphile Software offers a 'no questions asked' 90 day
guarantee effective on date of registration receipt. If you
are not satisfied with Calendar Keeper during the warranty
period your full registration price will be refunded.
The warranty period has no bearing on the availability of
technical support. It is the policy of Dataphile Software to
provide technical support even after the warranty period has
expired, and to registered and non-registered users alike.
4 Dataphile
Version 3
1.7 The Association of Shareware Professionals (ASP)
Dataphile Software is a member of the Association of Shareware
Professionals (ASP). ASP wants to make sure that the
shareware principle works for you. If you are unable to
resolve a shareware-related problem with an ASP member by
contacting the member directly, ASP may be able to help. The
ASP Ombudsman can help you resolve a dispute or problem with
an ASP member, but does not provide technical support for
members' products. Please write to the ASP Ombudsman at 545
Grover Road, Muskegon, MI 49442-9427 or send a CompuServe
message via CompuServe Mail to ASP Ombudsman 70007,3536.
Software 5
Calendar Keeper
2. Installation and Setup
2.1 Files on distribution diskette
CALENDAR.EXE - The Calendar Keeper program
CALENDAR.HLP - Online HELP information (required for online help)
CALENDAR.IDX - HELP index file (required for online help)
CALENDAR.PDF - Printer Definition File
CALENDAR.PDS - Source for the delivered Printer Definition File
CAL30PDF.EXE - Printer Definition File generator program. See section
titled Changing Printer Definitions on page 15 below
for instructions regarding the use of the CAL30PDF
program.
REGISTER.FRM - Calendar Keeper Registration Form
CALENDAR.DOC - Calendar Keeper Documentation
2.2 Files created by Calendar Keeper
CALENDAR.CNF - Calendar Keeper Configuration File
CALNDR??.DAT - Calendar Keeper Event DataBase Files (?? can be 00 -
09)
CALNDR??.21B - Prior version data files after conversion (?? can be
00 - 09)
CALENDAR.21B - Prior version configuration file after conversion
Warning: In release 3.0, the CALENDAR.CNF and CALNDR??.DAT
files contain internal control/index information which can
only be maintained by the CALENDAR.EXE program! Editing
these files outside of the Calendar Keeper environment or
deleting a file with the DOS delete command will result in
unpredictable responses by Calendar Keeper.
6 Dataphile
Version 3
2.3 Hardware Requirements
Calendar Keeper 3.0, in its 'unpacked' form, takes up
approximately 400 Kb of disk space if the CALENDAR.DOC file is
not kept on the same diskette/directory. The amount of space
required increases as you add events to your calendar
databases. Each event adds 64 bytes (characters) to the
target calendar database. Thus, if you are running Calendar
Keeper from a 720 Kb 3.5" diskette you can expect to be able
to add over 5000 events without running out of space.
Calendar Keeper version 3.0 requires a minimum memory
configuration amount of 512 Kb. Calendar Keeper may 'load'
into less memory but the number of events you will be able to
create (per database) will be limited.
Calendar Keeper runs fine off a network drive but be sure to
have a registered copy of the program for each user (quantity
discounts are available). Each user should be assigned a
unique storage path which must contain the CALENDAR.HLP and
CALENDAR.PDF files as well as any user CALNDR??.DAT files.
The only 'sharable' file is the CALENDAR.EXE program itself.
Software 7
Calendar Keeper
2.4 Installation Procedure
Note to Calendar Keeper 2.x users. Be sure to read the
section titled Upgrading From a Prior Release of Calendar
Keeper starting on page 13 for notes concerning upgrading to
Calendar Keeper version 3.0 .
2.4.1 Hard Disk Installation
2.4.1.1 Create a Directory for Calendar Keeper
C:\> MD \CALENDAR
2.4.1.2 Make the new Directory the 'Current' one
C:\> CD \CALENDAR
2.4.1.3 Execute the installation program. Calendar Keeper
version 3 is distributed as a self-extracting archive.
Executing this program will 'unpack' the distribution
files. Assuming the distribution diskette is in drive
A: you should type the following command to install
Calendar Keeper ...
C:\CALENDAR> A:CAL30
2.4.1.4 That's all there is to it! Store your
distribution diskette in a safe place. See the section
titled Starting Calendar Keeper on page 10 below for
start-up instructions.
8 Dataphile
Version 3
2.4.2 Floppy Disk Installation
2.4.2.1 Create a 'working copy' of the Calendar Keeper
distribution diskette and put away your original in a
safe place (example assumes diskette in drive A:)
A:\> DISKCOPY A: A:
2.4.2.2 Execute the installation program. As described
above, Calendar Keeper version 3.0 is distributed as a
self-extracting archive. Executing this program will
'unpack' the distribution files.
A:\> CAL30
2.4.2.3 Delete the self-extracting archive from your
working copy to leave more room for event data. Do NOT
delete the self-extracting archive from the
distribution diskette!
A:\> DELETE CAL30.EXE
2.4.2.4 See the section titled Starting Calendar Keeper on
page 10 below for start-up instructions.
Software 9
Calendar Keeper
3. Starting Calendar Keeper
3.1 Hard Disk Users
3.1.1 Make the Calendar Keeper directory the 'current'
directory.
C:\> CD \CALENDAR
3.1.2 Start Calendar Keeper.
C:\CALENDAR> CALENDAR
3.2 Floppy Disk Users
3.2.1 Insert the Calendar Keeper diskette into any floppy
drive and make that the current drive (this example
assumes A: to be the current floppy disk drive). Start
Calendar Keeper by running the main program.
A:\> CALENDAR
3.3 Starting Calendar Keeper for the FIRST Time
Calendar Keeper requires the presence of two files that are
not distributed on the distribution diskette. These are the
CALENDAR.CNF and CALNDR00.DAT files. These files are not
distributed because they are created the first time you start
Calendar Keeper and remain unique to your configuration.
The first time you start Calendar Keeper you will see three
prompts warning you that these required files are not present
and asking whether or not your monitor supports color. You
have the choice of replying to these prompts or pressing
<Escape> to terminate the start-up process.
If you ever see these prompts again (after the first start-up)
then something is wrong! Note: Calendar Keeper will never
delete these files. If they are not found then you probably:
(a) are using the wrong directory or data diskette;
(b) deleted them yourself somehow.
Note to Calendar Keeper 2.x users. Be sure to read the
section titled Upgrading From a Prior Release of Calendar
Keeper starting on page 13 for notes concerning the first time
you start Calendar Keeper version 3.0 .
10 Dataphile
Version 3
4. New to Version 3.0
Calendar Keeper version 3.0 is virtually a re-write of the
Calendar Keeper system! It has much, much more functionality
than the Calendar Keeper 2.x and has additional reports added
too. Rather than repeating the entire manual in this section,
only major functional differences appear here.
4.1 There is no longer any limit to the number of events you
can have on a single day or within a given calendar event
database (except as limited by your available memory and
disk space). The only real exception to this is on the
Wall Calendar report which has a limit to the number of
events it can physically fit into a calendar day 'box.'
4.2 Context sensitive help available from any Calendar Keeper
screen or prompt.
Figure 2 - Calendar Keeper's MAIN Menu
Software 11
Calendar Keeper
4.3 A Pop-Up calendar is now available from any Calendar
Keeper screen or prompt. This is especially useful when
entering event information. Can't remember the right
date for your new event as you enter it ... press <F2> to
display the Pop-Up calendar!
4.4 Virtually ANY printer is now supported by Calendar
Keeper! Six printer drivers are distributed with
Calendar Keeper, and a printer driver generation utility
is included to create your own printer driver if
necessary (see section titled Changing Printer
Definitions on page 15 ). And, NO, you don't have to be
a rocket scientist to use this utility.
4.5 Calendar Keeper now supports five different event types:
current year only events; permanent events; consecutive
days (range of dates); every 'n' days events; monthly on
day-of-week events.
4.6 In addition to the existing Wall Calendar format,
Calendar Keeper now has a Week-at-a-Glance and Year-at-a-
Glance report.
4.7 Calendar Keeper now makes much better use of memory and
disk space. Only event dates which are in use have any
memory or disk space reserved for them.
4.8 Data is retained until you want to delete it. While
Calendar Keeper will only display one year at a time in
the ViewEdit window, you can <F9> page back and <F10>
page forward from year to year within a database. All
events (including Current Year Only events) are retained
until you delete them with the <D>elete event or 'Delete
YEAR' functions.
12 Dataphile
Version 3
5. Upgrading from a Prior Release of Calendar Keeper
If you have been using Calendar Keeper 2.x then you're in for
a treat. Calendar Keeper 3.0 uses a menu-driven interface
very similar to previous versions, but has a great deal more
functionality. Be sure to read the section titled New to
Version 3.0 starting on page 11 for a discussion of major
feature differences.
5.1 Upgrading the Calendar Keeper Software
As described in the Installation Procedures on page 8,
Calendar Keeper 3.0 is delivered as a self-extracting archive.
Before following the install procedures you should first
perform the following steps:
5.1.1 Backup your Calendar Keeper directory
C:\CALENDAR> COPY *.* A:
5.1.2 Delete your old Calendar Keeper Main Module
C:\CALENDAR> DELETE CALENDAR.EXE
5.1.3 Install Calendar Keeper 3.0 into your old directory so Calendar
Keeper can continue to use the same configuration and database
files.
You should now continue with the installation procedures as
described on page 8. After installation is complete, return
to the discussion of conversion to Calendar Keeper 3.0 which
begins on page 14.
Software 13
Calendar Keeper
5.2 Converting Calendar Keeper 2.x files to 3.0
Conversion is an automatic process. The FIRST time you use
Calendar Keeper 3.0 a dialogue window will appear to warn you
that conversion is about to take place. You have the option
of confirming or aborting the conversion process (aborting the
process will cause 3.0 to return you to the DOS prompt).
Press <Enter> to confirm the conversion process, press
<Escape> to exit this process.
All of your data files and configuration preferences will be
carried forward into version 3.0. Check the Program
Configuration screen anyway to verify your preferences and to
review the many new configuration options.
There is a fundamental difference between the way data is
stored in Calendar Keeper 3.0 versus prior releases. Prior
releases had four lines of data per day, but 3.0 will store an
unlimited number of events for any day. In the conversion
process the conversion program creates a new event for each
line of data you had in your old database. Thus if you had an
event with two lines of text data (and two blank lines) your
new database would contain two successive events each
containing one line of data from the old event.
It goes without saying that some editing will be necessary on
your part to get things just the way you want them, but most
of the work is done for you.
Your old data and configuration files will be renamed in the
conversion process. Their new names will be CALNDR??.21B and
CALENDAR.21B (where ?? is 00 - 09 for each of your old database
files). These files are no longer necessary but are saved for
you to delete at your convenience. Please check to insure
that all your data looks right before deleting the old files.
14 Dataphile
Version 3
6. Changing Printer Definitions
Calendar Keeper 3.0 is delivered with six common printer
drivers. If yours is not named try the IBM Proprinter driver
as many other printer manufacturers have emulated the
Proprinter command format. If all else fails you can easily
add your printer's commands to the printer definition file.
You'll need your printer manual so have it handy.
Two files and a utility program are delivered on your Calendar
Keeper 3.0 distribution diskette.
CALENDAR.PDS - Printer Definition Source file
CALENDAR.PDF - Printer Definition File (compiled)
CAL30PDF.EXE - Printer Definition Compiler (creates PDF)
Basically, all that is required is to edit the PDS (source)
file and then compile it using CAL30PDF to create a new PDF
file. It is the PDF file which is used by Calendar Keeper
during the print process to send printer commands to your
printer.
Note: You Must Re-Select your printer type (option 'P' in
Program Configuration) whenever you re-compile the PDF file!!!
Failure to do so may result in the production of some strange
looking things on your printer where you thought a calendar
was going to appear.
Please note that each entry in the PDS file is separated by a
blank line. This is for clarity only (it's not really
necessary) but it is recommended. Also note that the first
two entries in the PDS file are for 'DOS Text Printer' and 'HP
LaserJet' respectively. Please leave these where they are
even if you don't use them. Calendar Keeper assumes that
these will be where they are, and will respond accordingly
whenever printers (1) or (2) are selected. The special
features associated with these printers are discussed further
in the section titled Program Configuration on page 54.
The following is an extract from the PDS (Printer Definition
Source) file. It is the printer definition for an Okidata
193+ for IBM.
$Okidata ML 193+ IBM Okidata ML193+ in IBM Mode
RESET=/027/024 Master reset
Software 15
Calendar Keeper
INITS=/027/033/065 Select zero with no slash
FONTS=/255 No font selection
17CPI=/015 17 characters per inch
10CPI=/018 10 characters per inch
SUBSO=/027/083/049 Subscript ON
SUBSF=/027/084 Subscript OFF
NLQON=/027/073/051 Near Letter Quality ON
NLQOF=/027/073/049 Near Letter Quality OFF
FFEED=/012 Form Feed
The order of each line above is not optional! In fact, the
first six characters of each line are not even read by the
CAL30PDF compiler program. This text is specified for your
benefit only. Also, it is essential that you include all
eleven lines of each printer definition. Leaving out any part
of a printer definition will cause unpredictable results when
you run CAL30PDF.
Time to get out your printer manual! Your manual probably
offers more than one way to specify a command for your
printer; one of which will be a decimal command. This is the
one you should specify in the PDS file. Always specify the
decimal commands as three-digit numbers separated by a slash
(/). For example, the decimal digit '1' is specified as /001.
Up to 20 decimal 'commands' may be specified on any line.
Specify /255 for any functions your printer does not support.
A blank space always indicates the end of the current command
line. Any text following the first space will be considered
comments only.
6.1 The PDS (Printer Definition Source) File Line-by-Line
($) The ($) dollar sign tells the PDF compiler program that
this is the beginning of a new printer definition. Twenty
(20) characters of description may be specified for the
printer name. The 21st position to the end of the line are
considered to be comments only.
(RESET) The RESET command should specify your printer's
Master Reset command. It is sent to the printer at the
beginning and end of each print session.
16 Dataphile
Version 3
(INITS) INITS is short for 'Initialization String.' Use
this command line to specify any options you'd like to make
your calendars more appealing (the example turns off the
Okidata default of zeros with slashes through them). INITS
is sent to your printer at the beginning of each print
session, after the RESET command.
(FONTS) Font Selection command string. The FONTS command
string is sent to your printer immediately after the INITS
command at the beginning of each print session. Use this
command to select the correct print 'font' or 'character
set.' For instance, extended ASCII characters are not
supported in the default HP LaserJet character set, but you
can use FONTS to switch to a character set that does support
these characters.
If your Wall Calendars have lots of strange characters
instead of nice boxes surrounding your event text then
either: (1) your printer does not support the 'box' edge
characters which are a part of the extended ASCII character
set; or (2) you need to switch to an alternate character set
in your printer which does support these characters.
(17CPI) Specify the command your printer uses to switch to
its 17 characters-per-inch character type. Some printer
manuals refer to this simply as its compressed type. If
your printer does not support 17 cpi then pick the character
density closest to 17. If you don't use a 17 cpi type then
you will have to adjust your Wall Calendars left-or-right
using the Left margin adjustment in Program Configuration.
See the section titled Program Configuration section
starting on page 51 for more on this topic.
(10CPI) Specify the command your printer uses to switch to
its 10 characters-per-inch character type.
(SUBSO) Specify the command your printer uses to activate
SubScript printing. This command is not used by Calendar
Keeper 3.0 at any time but is included for compatibility
with other Dataphile Software products. You needn't specify
it if your printer does not support SubScript or even if you
just don't feel like it.
(SUBSF) Specify the command your printer uses to turn off
SubScript printing. This command is not used by Calendar
Keeper 3.0 at any time but is included for compatibility
Software 17
Calendar Keeper
with other Dataphile Software products. As with SUBSO, you
don't really have to specify this command.
(NLQON) Specify the command your printer uses to turn on its
Near Letter Quality mode. If your printer does not support
NLQ or if NLQ is not necessary (as in any Laser printer)
then specify /255 instead (the null command).
(NLQOF) Specify the command your printer uses to turn off
its Near Letter Quality mode. If you specified /255 for
NLQON then your should specify /255 here as well.
(FFEED) Specify your printer's Form-Feed command here. That
is, the command to Eject a page. Nearly every printer in
the known universe uses /012.
6.2 Compiling a New PDF (Printer Definition)
You are free to add up to a total of 12 printer definitions to
the PDS (source) file. You must leave the first two
definitions for the 'DOS Text Printer' and 'HP LaserJet' in
place (although you are free to modify the printer commands
associated with them). You can remove any of the remaining
delivered printer definitions if you wish. Alternately, you
can leave all of these in place and add your new definitions
to the end of the PDS file.
After completing any edits on the PDS (source) file all you
need to do is to run the CAL30PDF program. Type CAL30PDF on
the command line and hit <Enter>. No options are necessary.
CAL30PDF does not have to be in the 'current' directory but
must be in a directory which is specified in your DOS PATH
statement. It is easiest just to keep it in the same
directory as your PDS and PDF files. CAL30PDF uses the
CALENDAR.PDS file as input and creates a new output CALENDAR.PDF
file.
18 Dataphile
Version 3
7. The Pop-Up Calendar
The Calendar Keeper Pop-Up Calendar -shown here displayed over
the Calendar Keeper Main Menu- can be displayed at any time by
pressing the <F2> key. The current date will remain
highlighted during Pop-Up display (i.e. the 21st of each month
will be highlighted if today is February 21st).
Once the Pop-Up Calendar displayed the following functions may
be used:
The up/down arrows (cursor keys) will cause the Pop-Up
calendar to increment up/down one year at a time. For
instance, if February 1991 is displayed you can change the
display to February 1992 by pressing the UP arrow.
The left/right arrows (cursor keys) will cause the Pop-Up
calendar to increment up/down one month at a time. For
instance, if February 1991 is displayed you can change the
display to March 1991 by pressing the RIGHT arrow.
Figure 3 - Pop-Up Calendar
Software 19
Calendar Keeper
The <HOME> key will bring the display back to the current
month no matter what month is displayed in the Pop-Up window.
20 Dataphile
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8. Maintain Calendar Events
The 'Maintain Calendar Events' selection is the heart of the
Calendar Keeper system. Choose selection (1) or press the
letter 'M' from the Main Menu (the highlighted selection
letter) to enter the Maintain Calendar Events function. This
is also referred to as the ViewEdit window for compatibility
with prior releases (and for other obvious reasons)
The illustration below (Figure 4) shows the ViewEdit window
before any events have been entered for the current display
year. There may, in fact, be events present in the selected
Calendar DataBase but simply not for the year currently
displayed. Use <F9> and <F10> to move backward and forward
(respectively) one year at a time through the Calendar Event
DataBase.
Figure 4 - Maintain Calendar Events (Empty DataBase)
Software 21
Calendar Keeper
Figure 5 - Maintain Calendar Events Help Screen
Navigation through an Event DataBase is an easy matter. An
important note to keep in mind, however, is that Calendar
Keeper only displays one year at a time in the ViewEdit
window. In other words, if the selected calendar contains
only five events -one each for New Year's Day for five
consecutive years- then you would only be able to view one
event at a time as you paged through the years. On the other
hand, this does keep matters from getting confusing as you
view events in the real world ... in Event DataBases which
contain many events for each year.
<Arrows> Use the up/down arrow keys to move up/down one event at
a time in the ViewEdit window. This will not traverse a 'year
boundary' but can be used to move up or down an event at a
time within the current year.
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<PgUp/PgDn> Use the <PgUp> and <PgDn> keys to move up/down one
full screen of events at a time (12 events at a time). As
with the arrow keys, this will not traverse a 'year boundary'
but will move up and down within the current display year.
<Home><End> Use <Home> to move to the first event in the current
display year. Use the <End> key to move to the last event in
the current display year.
<Ctrl-Home><Ctrl-End> The <Ctrl-Home> key combination positions
you at the TOP of the current Event DataBase. That is, it
positions the cursor on the first event of the first year in
the currently selected Event DataBase. The <Ctrl-End> key
combination moves you to the last event of the last year in
the currently selected Event Database.
Figure 6 - Maintain Calendar Events (ViewEdit)
Software 23
Calendar Keeper
<F2> As described in the section titled The Pop-Up Calendar
starting on page 19 above, pressing the <F2> key at any time
will display the Pop-Up Calendar for your reference.
<F8> The <F8> function key will cause Calendar Keeper to find the
date closest to 'today' in the currently selected Event
DataBase. Thus, if you are reviewing last year's (or any
other year's) events you can easily navigate back to the
'today' with <F8>.
<F9><F10> The <F9> (minus 1 year) and <F10> (plus 1 year)
function keys move up and down one year at a time through the
currently selected Event DataBase. If you move to a year
which has no events <A>dded into it Calendar Keeper will
display the 'No Events in DataBase' warning message and will
limit your options to <A>dd.
<F>ind Pressing the 'F' key will display the Find-Date window.
Calendar Keeper will prompt you for a date as mm-dd (or dd-mm
based upon your Program Configuration options). After you
enter the desired date and press <Enter> Calendar Keeper will
position the cursor to the date nearest to the one you
requested within the current display year.
<S>earch Pressing the 'S' key will display the Search-Text
window. Calendar Keeper will search for any text you enter
from the current date to the end of the current display year.
Upper and Lower case are not considered during the search.
That is, the search arguments 'keeper', 'KEEPER', and 'KeEpEr'
would all produce the same results. Partial text is OK, but
must be an exact match. That is, 'KEEP' would be considered a
hit if the actual Event text was 'Calendar Keeper'.
<Ctrl-S>earch Works just like <S>earch except searches from the
current date to the end of the Calendar Event DataBase!
<E>dit Places your cursor within the Event text of the 'current'
event within the ViewEdit window. You may modify the event
text in any way, pressing <Enter> to save your changes. Press
<Escape> to exit <E>dit without saving changes.
<D>elete Pressing the 'D' key causes the event at the cursor
to be deleted. A confirmation request will be made prior to
actual deletion of the event. To confirm, simply press
<Enter>, press the <Escape> key to exit the <D>elete request
without losing your event.
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If the event is part of a Group of Events (as with
<C>onsecutive, <E>very 'n' Days, and some <M>onthly events)
you will be presented with a second prompt after you confirm
the delete process. The second prompt will ask if you wish to
delete this single event only, or if you wish to delete the
entire group.
Press <Enter> to delete only the single event; leaving the
remainder of the Group of Events intact.
Press the <Tab> key to move the cursor to <Group> and then
press <Enter> if you wish to delete the entire group of
events.
Press <Escape> at any time to exit the <D>elete request
without losing any data.
Once an Event (or Event Group) has been <D>eleted it can not
be recovered! Your only recourse will be to re-enter the
event if you decide you didn't really mean to <D>elete it.
<Q> Use the <Q>uit key to exit the Maintain Calendar Events
function. The <Escape> key works, too.
Software 25
Calendar Keeper
9. Adding Events to the Event DataBase
Adding events is really just another selection from within the
Maintain Calendar Events ViewEdit window. It is discussed
here as a separate topic in order to cover it more clearly and
completely.
The term 'Event' is used throughout this manual to refer to
your user data, but there are really several different types
of events which Calendar Keeper will cheerfully manage for
you. Figure 7, below, illustrates the Event Type selection
menu which is displayed when you depress the <A>dd key from
within the ViewEdit window.
The following page summarizes these five event types.
Figure 7 - Add Events Type Selection Menu
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Version 3
Event types supported in Calendar Keeper 3.0 include:
Permanent Events - These events replicate themselves from year
to year if the Program Configuration option 'Copy Perm
Events to New Year' is set to 'Yes.' See page 28 for
details.
Current Year Only - These events look just like Permanent
Events but are one-time events associated with the 'current
display year' when they are entered. See page 30 for
details.
Consecutive Events - This event type is best used for events
which span a block of days. The best example is a vacation
which may last for several days or weeks. See page 31 for
details.
Every 'n' Days - This event type is used for entry of events
which repeat on regular intervals. For example, a meeting
every Monday, PayDay every other Friday, or perhaps a
reminder for your status report which is due every 3
business days. See page 33 for details.
Monthly on Day-of-Week - This event type is great for events
which occur on a certain 'weekday' every month. How about
the monthly status meeting which falls on the 2nd Tuesday of
each month, or perhaps Thanksgiving Day which falls on the
4th Thursday of November. See page 36 for details.
Software 27
Calendar Keeper
9.1 Adding a Permanent Event
Permanent Events are special in Calendar Keeper 3.0 . A
Permanent Event is self-replicating. That is, once defined, a
Permanent Event will be automatically copied from year to year
as you page backward and forward using the <F9> and <F10> keys
(Events are created with the same date and description in the
target years).
To activate the copy process set Program Configuration option
'Copy Perm Events to New Year' to "YES." You will be prompted
for and requested to confirm the copy process. Simply press
<Enter> if you wish to copy Permanent Events. See the section
titled Program Configuration Options on page 53 for more on
this subject.
Use Permanent Events to remind you of Events that recur from
year to year such as: Holidays, Birthdays, Anniversaries, etc.
Once entered, these Events will remain with you forever (or
until you delete them).
Figure 8 - Adding a Permanent Event
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Adding a Permanent Event is simple. After pressing <A>dd from
the ViewEdit window follow these 'Add Permanent Event' steps:
1) Select <F5> to tell Calendar Keeper that you are adding a
Permanent Event.
2) Enter the Month desired for your Event. To do so, enter
a digit (1-12) or a three-character month identifier (such
as Jan, Feb, Mar, etc) and press <Enter>.
3) Enter the Day desired for your Event. To do so, enter
the 1 or 2 digit day/date of the Event and press <Enter>.
4) Calendar Keeper will supply the Event Year for you using
the current display year from the ViewEdit window. If you
want to enter an Event for a different year you should first
press <F9> or <F10> as many times as necessary to go
backward or forward to the desired year.
5) Enter the Event Description for your Event. Calendar
Keeper will prompt you for up to 10 or 17 characters
depending on your Program Configuration. After entering a
description you are satisfied with press <Enter>.
You have just successfully added a Permanent Event to your
selected Calendar Event DataBase.
Software 29
Calendar Keeper
9.2 Adding a Current-Year-Only Event
A Current-Year-Only Event looks a lot like a Permanent Event.
The only difference is in the fact that C-Y-O Events are one-
time events that remain associated with the current displayed
year at the time of their entry. That's a [sic] piece of
phraseology meaning that C-Y-O Events do not get copied from
year to year in the same manner as Permanent Events do.
Use Current-Year-Only Events to remind yourself of things that
you want to remember this year only. For instance, if the
Watt's are coming over for dinner on June 15, 1991 it is
unlikely that you want to be reminded of that event on June
15, 1992.
Current-Year-Only events are added in exactly the same fashion
as Permanent Events. See the previous section beginning on
page 28 for a discussion of this topic.
Figure 9 - Adding a Current-Year-Only Event
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9.3 Adding a Consecutive Days Event
A Consecutive Days Event is useful for Vacations, Conferences,
Trips, Projects or any type of event which may span a
consecutive group of days.
Consecutive Events are not considered to be permanent in the
sense that they are not copied from year to year as Permanent
Events are.
In Program Configuration is an option named 'Schedule
Consecutive Events on Weekends' which affects the scheduling
of these events. If set to "YES" Calendar Keeper will simply
schedule the number of days you specify one right after the
other (i.e. THU, FRI, SAT, SUN, MON, etc).
Business users may wish to set 'Schedule Consecutive Events on
Weekends' to "NO" to prevent business activities from being
scheduled on Saturdays and Sundays. In this way, if you
Figure 10 - Adding a Consecutive Days Event
Software 31
Calendar Keeper
schedule a 5 day project starting on Wednesday, Calendar
Keeper will schedule it as WED, THU, FRI, MON, TUE. In a like
manner, if you take two weeks vacation, you should schedule it
starting on Monday for a duration of 10 days since the
intervening Saturday and Sunday won't count as far as the
schedule is concerned.
After pressing <A>dd from the ViewEdit window follow these
'Add Consecutive Days Event' steps:
1) Select <F6> to tell Calendar Keeper that you are adding a
Consecutive Days Event.
2) Enter the Month desired for your Event. To do so, enter
a digit (1-12) or a three-character month identifier (such
as Jan, Feb, Mar, etc) and press <Enter>.
3) Enter the Day desired for your Event. To do so, enter
the 1 or 2 digit day/date of the Event and press <Enter>.
4) Calendar Keeper will supply the Event Year for you using
the current display year from the ViewEdit window. If you
want to enter an Event for a different year you should first
press <F9> or <F10> as many times as necessary to go
backward or forward to the desired year.
5) Enter the Event Description for your Event. Calendar
Keeper will prompt you for up to 10 or 17 characters
depending on your Program Configuration. After entering a
description you are satisfied with press <Enter>.
6) Enter the number of consecutive days for the event. You
must schedule at least 2 days but the upper limit is
determined only by the size of your DataBase defined in
Program Configuration.
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9.4 Adding an Every 'n' Days Event
This event type is used for entry of events which repeat on
regular intervals such as Every '3' Days or Every '14' Days.
For example, a meeting every Monday, PayDay every other
Friday, or perhaps a reminder for your status report which is
due every 3 business days.
Events of the Every 'n' Days type are not considered to be
permanent in the sense that they are not copied from year to
year as Permanent Events are.
Although this is not extremely intuitive, events of the Every
'n' Days type are also affected by the Program Configuration
option 'Schedule Consecutive Events on Weekends.' If this
option is set to "NO" Calendar Keeper will not count weekends
as a part of the schedule, and will schedule any events which
might naturally occur on a Saturday or Sunday into the
following Monday. Thus, an event which occurs Every '3' Days
Figure 11 - Adding an Every 'n' Days Event
Software 33
Calendar Keeper
starting on a Monday would be scheduled as MON, THU, TUE, FRI,
WED, MON, THU, etc.
With a little imagination one can see how this event type can
be useful to schedule an event which occurs every Monday
(starting on Monday; occurs every 7 days) or every 3rd Friday
(starting on Friday; occurs every 21 days) or perhaps simply
to remind you to perform a task on a sort-of-regular interval
such as every 8 business days (starting on some date; occurs
every 8 days; 'Schedule Consecutive Events on Weekends' set to
"NO").
After pressing <A>dd from the ViewEdit window follow these
'Add Every 'n' Days Event' steps:
1) Select <F7> to tell Calendar Keeper that you are adding
an Every 'n' Days Event.
2) Enter the Start Month desired for your Event. To do so,
enter a digit (1-12) or a three-character month identifier
(such as Jan, Feb, Mar, etc) and press <Enter>.
3) Enter the Start Day desired for your Event. To do so,
enter the 1 or 2 digit day/date of the Event and press
<Enter>.
4) Calendar Keeper will supply the Event Year for you using
the current display year from the ViewEdit window. If you
want to enter an Event for a different year you should first
press <F9> or <F10> as many times as necessary to go
backward or forward to the desired year.
5) Enter the Event Description for your Event. Calendar
Keeper will prompt you for up to 10 or 17 characters
depending on your Program Configuration. After entering a
description you are satisfied with press <Enter>.
6) Enter the Number of Days Until Next Event. If your event
should be scheduled Every '7' Days then enter '7'.
Calendar Keeper will now prompt you for the date it should not
schedule your Every 'n' Days event beyond. This date does not
have to be a scheduled day/date for the event, it is simply
the end of the date-range for the event <A>dd process.
Thus, if you want your event to occur Every '4' Days through
the end of June you could set the 'Don't Schedule Past Date'
34 Dataphile
Version 3
to June 30 even though Calendar Keeper may schedule the last
event in the group on June 28 (if that is one of the event's
occurrences). After the June 28 schedule, Calendar Keeper
will start counting days to the next occurrence and will
terminate the <A>dd process before it reaches another
occurrence.
7) Enter the Month Event Ends for your Event. To do so,
enter a digit (1-12) or a three-character month identifier
(such as Jan, Feb, Mar, etc) and press <Enter>.
8) Enter the Day Event Ends for your Event. To do so, enter
the 1 or 2 digit day/date of the Event and press <Enter>.
Software 35
Calendar Keeper
9.5 Adding a Monthly on Day-of-Week Event
This event type is designed for Events which occur on a
certain weekday each month. For instance, you may have a
regular business meeting on the 1st Monday of each month.
Even if you don't, you certainly celebrate Thanksgiving which
occurs on the 4th Thursday of November.
You have the choice during the <A>dd process of specifying a
'single Monthly event' (same start and end month) or one which
has multiple occurrences and is thus part of an event group
(starts in one month, ends in a later month).
Figure 12 - Adding a Monthly on Day-of-Week Event
36 Dataphile
Version 3
Single Monthly on
Day-of-Week Events
are considered to be
Permanent Events in
nature (see
discussion of how
Permanent events are
treated on page 28).
Group Monthly on Day-
Of-Week events are
not considered to be
permanent in the
sense that they are
not copied from year
to year as Permanent
Events are. Figure 13 - Monthly on Day-of-Week
(Select Day)
Figure 14 - Monthly on Day-of-Week
(Which Week?)
Software 37
Calendar Keeper
10. Selecting a DataBase to Use
Choose selection (2) or press the letter 'S' from the Main
Menu (the highlighted selection letter) to enter the Select
Calendar DataBase function. This selection screen allows you
to Create, <U>se, <R>ename or <D>elete Calendar Keeper Event
DataBases.
As previously referenced, Calendar Keeper enables you to
maintain 10 separate Event DataBases. From within this
selection screen you tell Calendar Keeper which of these
DataBases you wish to work with.
Selecting a previously "Unused" Event DataBase will cause
Calendar Keeper to prompt you for a name for the new DataBase.
Once entered, the DataBase will be initialized and will become
the "SELECTED" DataBase. All View/Scan/Edit/Delete, ADD and
DRAW operations will always occur on the SELECTED DataBase
only!
Figure 15 - Select Calendar DataBase
38 Dataphile
Version 3
Selecting an existing Event DataBase will invoke a prompt
asking you if you wish to <U>se, <R>ename or <D>elete that
DataBase.
<U> Pressing "U" returns you to the MAIN MENU with that Event
DataBase being the current SELECTED DataBase.
The NAME of the current SELECTED DataBase will always appear
at the bottom of your screen.
<R> Pressing "R" will cause a prompt requesting a new NAME
for the existing DataBase to be displayed (this does not
affect the contents of the DataBase).
<D> Pressing "D" will invoke a prompt requesting you to
confirm the DELETE action. A <Y>es confirmation will
cause that DataBase to be DELETED and the DataBase name
to be reset to "Unused".
Calendar Event DataBase #0 is delivered as the "Default
Calendar". You may <R>ename or <U>se this DataBase but
Calendar Keeper will not permit you to <D>ELETE it!
Software 39
Calendar Keeper
11. Drawing a Calendar
Figure 16, below, illustrates the menu you see when you choose
selection (3) or press the letter 'D' from the Main Menu (the
highlighted selection letter) to enter the Calendar Draw
function.
The three report types you can select include the 'Monthly
Wall Calendar,' the 'Week-at-a-Glance Calendar' and the 'Year-
at-a-Glance Calendar.' Each prints on a full 8 1\2 by 11 inch
page, and each has options for multiple report pages to be
printed at one time.
Figure 16 - Calendar Draw Menu
40 Dataphile
Version 3
11.1 Monthly Wall Calendars
Choosing option (1) from the Calendar Draw menu selects the
'Monthly Wall Calendar.' This report type prints a Wall
Calendar, filling in the 'boxes' associated with each date
with the events from the currently selected Calendar.
In order to print a Monthly Wall Calendar you must enter the
following information:
1) Enter the Start Month desired for your Calendar. To do
so, enter a digit (1-12) or a three-character month
identifier (such as Jan, Feb, Mar, etc) and press <Enter>.
2) Enter the Year desired for your Event. To do so, enter
the 4 digit year (or simply overtype any part of the
suggested year) and press <Enter>. Calendar Keeper will
suggest the Current Display Year (from the most recent
ViewEdit display); just hit <Enter> if this is correct.
Figure 17 - Monthly Wall Calendar Draw Options
Software 41
Calendar Keeper
3) Enter the Number of Months desired to be drawn (starting
with the month you specified in step number (1) above.
Calendar Keeper will suggest '1' month only, but if you wish
you can specify any number from 1 to 12 months.
4) Press the number '1' or '2' on your keyboard to select
'Include Calendar Events' or 'Draw Plain Calendar Only.'
Note: Due to the restrictions of the size of the day/date 'box'
on a Wall Calendar, Calendar Keeper is limited to 5 events
per day when using this report type. If the events of any
day within the printed months overflows the Calendar (more
than 5 events on a given day) then you will be warned. A
prompt will also be displayed giving you the option to print
a separate report summarizing the events which did not fit
on your calendar.
See the section titled Common Calendar Draw Options starting
on page 47 for a detailed discussion of the remaining input
requirements for producing a Monthly Wall Calendar.
The following options from 'Program Configuration'
specifically affect the Monthly Wall Calendar report:
(1) Calendar Borders; (2) Print Days Passed/Remaining;
(3) Prev/Next Month Calendar Footer; (4) Print Calendar Name
on Calendar; (5) Top Margin Lines; (6) Left Margin Characters;
(7) Squeeze Calendar Top-to-Bottom. Be sure to review the
section titled Program Configuration starting on page 51 for a
detailed description of these options.
42 Dataphile
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11.2 Week-at-a-Glance Calendars
Choosing option (2) from the Calendar Draw menu selects the
'Week-at-a-Glance Calendar.' This report type prints a single
page report in a Sunday-through-Sunday format, filling in each
day's report space with the events from the currently selected
Calendar.
In order to print a Week-at-a-Glance Calendar you must enter
the following information:
1) Enter the Start Month desired for your Calendar. To do
so, enter a digit (1-12) or a three-character month
identifier (such as Jan, Feb, Mar, etc) and press <Enter>.
2) The next step is to select
the Start Week desired for
your Week-at-a-Glance draw.
Figure 19, at right,
Figure 19 - Week-at-a-Glance
(Select Week)
Figure 18 - Week-at-a-Glance Calendar Draw Options
Software 43
Calendar Keeper
illustrates the selection screen displayed for this purpose.
Simply press a number '1' through '6' to indicate your
preference for start week. If you select a partial week
Calendar Keeper will include days from the prior (or next)
month in order to print a complete Sunday-through-Sunday week
format.
3) Enter the Number of Weeks desired to be drawn (starting
with the week you specified in step number (2) above.
Calendar Keeper will suggest '1' week only, but if you wish
you can specify any number from 1 to 5 weeks.
See the section titled Common Calendar Draw Options starting
on page 47 for a detailed discussion of the remaining input
requirements for producing a Week-at-a-Glance Calendar.
The following options from 'Program Configuration'
specifically affect the Week-at-a-Glance Calendar report:
(1) Prev/Next Month Calendar Footer; (2) Print Calendar Name
on Calendar; (3) Top Margin Lines. Be sure to review the
section titled Program Configuration starting on page 51 for a
detailed description of these options.
44 Dataphile
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11.3 Year-at-a-Glance Calendars
Choosing option (3) from the Calendar Draw menu selects the
'Year-at-a-Glance Calendar.' This report type uses as many
pages as necessary to print a three column report with the
events from the currently SELECTED Calendar in the center
column. The columns which border this report contain small
inset calendars for each month of the selected year (January
through June in the left margin; July through December in the
right margin).
Calendar Keeper will use the Current Display Year (from the
most recent ViewEdit display) as the year for the draw
command. You have the option of limiting the calendar months
printed on the Year-at-a-Glance report using the procedure
described below.
In order to print a Year-at-a-Glance Calendar you must enter
the following information:
Figure 20 - Year-at-a-Glance Calendar Draw Options
Software 45
Calendar Keeper
1) Enter the Start Month desired for your Calendar. To do
so, enter a digit (1-12) or a three-character month
identifier (such as Jan, Feb, Mar, etc) and press <Enter>.
Calendar Keeper will always suggest January as the start
month for a Year-at-a-Glance report.
2) Enter the End Month desired for your Calendar using the
same procedure as in step (1) above.
Calendar Keeper will always suggest December as the end
month for a Year-at-a-Glance report.
See the section titled Common Calendar Draw Options starting
on page 47 for a detailed discussion of the remaining input
requirements for producing a Year-at-a-Glance Calendar.
The following options from 'Program Configuration'
specifically affect the Year-at-a-Glance Calendar report:
(1) Print Calendar Name on Calendar; (2) Top Margin Lines. Be
sure to review the section titled Program Configuration
starting on page 51 for a detailed description of these
options.
46 Dataphile
Version 3
11.4 Common Calendar Draw Options
Once the timeframe for your calendar has been established, all
report types have the following prompts in common.
Basically, there are only two more decisions to be made before
Calendar Keeper can produce your report: (1) whether or not to
include your calendar Events in the report; (2) where to print
your report.
Include Events on Calendar Output?
To make the first decision simply press the '1' or '2' key on
your keyboard. Including Events means that your calendar data
will be inserted into the appropriate days of the output.
Drawing a plain calendar refers to creating output without
inserting your calendar data. Plain calendars are sometimes
useful as worksheets during planning sessions. When drawing a
plain calendar you may wish to set the Program Configuration
Figure 21 - Draw Options Common to All Calendar Types
Software 47
Calendar Keeper
option 'Print Calendar Name on Calendar' to "NO" to avoid any
confusion.
Print Destination
1) Selection #1 tells Calendar Keeper to print your report
on your printer. Program Configuration options which you
should review that affect printing on a printer include:
(1) Eject Page After Draw; (2) Print Destination; (3)
Printer; (4) Prompt for Printer Ready.
2) Selection #2 tells Calendar Keeper you want to preview
your calendar output on your screen (this was called 'Print
to Screen' in prior releases of Calendar Keeper).
Program note: when performing a screen preview of a Monthly
Wall Calendar, Calendar Keeper will draw your calendar in
'80 column' mode for your screen (graphic draw is not used
on your screen). This requires Calendar Keeper to truncate
Event descriptions to 10 characters while displaying them on
your screen. This has no affect on the actual Events stored
in your Calendar DataBase. When printing on your printer
(if your printer supports compressed print) events will not
be truncated.
3) Selection #3 tells Calendar Keeper to print your output
into the file whose name is displayed at the 'Set Print File
Name' prompt. The print file name can be set here on the
Print Destination screen (using option #5 described below)
or in the 'Program Configuration' screen using option 'N.'
Calendar Keeper will imbed all of the necessary printer
commands within the print file just as if it were actually
printing to your selected 'Printer' (your selected 'Printer'
type is displayed at the bottom of the Print Destination
screen).
Printing to a file is a very useful tool which allows you to
make use of printers that are not attached to your computer.
For instance, if you have access to a laser printer
elsewhere you may elect to set the 'Printer' type
accordingly and then use 'Print to File' to create a print
file in that printer's format. You then take your diskette
to the computer attached to that printer and use the DOS
command 'COPY MYCAL.PRN LPT1:' to print on the printer. Of
course this assumes that you set the print file name to
MYCAL.PRN prior to selecting 'Print to File.'
48 Dataphile
Version 3
4) Selection #4 has the same affect as pressing the <Escape>
key and is retained simply to retain the same look-and-feel
as the prior release.
5) Selection #5 opens a dialogue window in which you specify
the name of the file you wish to use with the 'Print to
File' option described above. File names must comply with
DOS conventions or an error will occur during the 'Print to
File' process. You may optionally specify a drive
designation along with your filename and optional file
extension. Hence file names such as A:CALENDAR.PRN may be
considered useful as well as descriptive.
Program note: the currently selected option for 'Printer' type
as well as the current setting of the 'Append/OverWrite'
toggle are displayed at the bottom of the Print Destination
screen. These are described in the section titled 'Program
Configuration' starting on page 54.
Software 49
Calendar Keeper
12. Change Program Display Colors
Select option (1) or press the letter 'C' (the highlighted
selection letter) from within the 'Program Defaults /
Utilities' menu screen to change your display colors.
This selection displays all colors supported by your display
screen and prompts for your preferences. Press <W> to set the
Window color for popup windows; press <M> to set the color for
Menu selection screens; press <I> to set the color for
Intensified display.
For the most 'eye pleasing' results you should choose all
three color selections from the same 'row' in the selection
list (that is, they should all be the same background color).
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13. Program Configuration
Select option (2) or press the letter 'P' (the highlighted
selection letter) from within the 'Program Defaults / Utilities'
menu screen to display the Program Configuration options screen.
The Program Configuration screen is where all user selectable
options are set. Most are toggle switches which flip/flop from
"Y" to "N" when they are selected. Some require some form of
input (as described below).
<A> Calendar Borders: this option toggles between Graphics and
Asterisk. Some printers will not support the use of 'extended
Ascii characters' which are required to print real 'boxes' for
Wall Calendars. If your printer prints garbage during the
print of a Wall Calendar then change this option to asterisk.
Calendar Keeper will then border Wall Calendar days with
asterisks (i.e. ******) which any printer is capable of.
Figure 22 - Program Configuration Options Screen
Software 51
Calendar Keeper
<B> Eject Page After Draw: Y/N toggle to send a form feed to
your printer after printing a page. If set to "NO" then a
form feed will not be sent.
<C> Print Days Passed/Remaining: this Y/N toggle affects Wall
Calendars only. If set to "Yes" Calendar Keeper will print
the number of days passed/remaining relative to the current
date for each day of the year (i.e. 32/334 for February 1st ..
the 32nd day of the year).
<D> Prev/Next Mth Calendar Footer: this Y/N toggle affects Wall
Calendars and Week-at-a-Glance Calendars only. If set to
"Yes" Calendar Keeper will print inset calendars at the bottom
of the page for the previous/next months relative to the
current month. (i.e. Prints January and March as footer for
February calendar).
<E> Print Calndr Name on Calendar: Y/N toggle prints the
Calendar name (the name which appears at the bottom of your
screen as selected calendar) during calendar print if set to
"Yes".
<F> Sched Consec Events on Wkends: Y/N toggle affects add
operation for Consecutive-Days Events. If set to "Yes"
Calendar Keeper will schedule consecutive type events during
all 7 days of the week.
If set to "No" Calendar Keeper will not schedule consecutive
events on weekends. For instance a 5-day event starting on a
Thursday will be scheduled on Thu, Fri, Mon, Tue, Wed. A two
week conference might be scheduled as starting on Monday for
10 days. Calendar Keeper would schedule this as Monday thru
Friday, Monday thru Friday for two weeks in a row.
<G> Prompt Current Mth During Add: Y/N toggle affects add
operation for all event types. If "Yes" Calendar Keeper will
fill in the month prompt with the current calendar month (this
can be overtyped as desired). If "No" Calendar Keeper will
require you to fill in the month each time.
<H> Max Events in a DataBase: initially set to 100, this option
is limited only by your computer's memory. If you attempt to
set it too high you will be warned by Calendar Keeper. This
option can be changed even for existing databases, but can not
be set lower than the number of events in your largest
database (Calendar Keeper will monitor this for you).
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<I> Display Month-Day As: toggles between mm-dd and dd-mm for
your preference. Affects display in ViewEdit window as well
as <F>inddate display. The only report affected is the
Year-at-a-Glance report.
<J> Month/Day Separator Character: initially set to '-' the dash
character you can change this to any other character. Affects
ViewEdit screen display and Year-at-a-Glance report only.
<K> Copy Perm Events to New Year: Y/N toggle is invoked when
<F9> or <F10> is pressed while in the ViewEdit window. If set
to "Yes" Calendar Keeper will scan the event database and will
copy a duplicate event to the next year (up or down one year
based upon your selection of <F9> or <F10>). For instance, if
you have a Permanent Event for January 1, 1991 and press <F10>
Calendar Keeper will automatically create a Permanent Event
for 1992 with the same event date and description.
Program note: two types of events qualify as Permanent Events
in respect to Program Configuration option <K>: Any Event
created as Permanent with <F5> during the Event <A>dd process;
Single Monthly-on-DayofWeek Events created with <F8> during
the Event <A>dd process (those created with the same Start and
End Months).
<L> Event Text Length 10/17 Chars: toggles between 10 and 17
characters. This option sets the length of the Event
description which is input during an <A>dd operation.
Obviously this option affects all reports since it limits the
size of your event text. The only reason why you might choose
to use the 10 char option is if you printer is unable to print
in a 17 cpi mode.
If you select 'DOS Text Printer' in Configuration option <P>
then you should select a length of 10 since text printers are
not capable of producing compressed print (actually this will
be set for you if you select the 'DOS Text Printer' but
Calendar Keeper will not prevent you from changing it back to
17). The Week-at-a-Glance and Year-at-a-Glance reports do not
use compressed print; hence if you do not intend to use the
Wall Calendar report you can use Event length of 17 even with
'DOS Text Printer.'
<M> Print Destination: toggles between LPT1, LPT2, LPT3 when
selected.
Software 53
Calendar Keeper
<N> Print to file: works just like selection #5 in the 'Print
Destination' screen during Calendar Draw. When selected, a
window opens where you may enter a file-spec for the
Print-to-File option. File names may include a drive
designation (i.e. A:MYCALNDR.PRN).
Remember that Calendar Keeper will imbed all necessary
printer-control-characters for the selected printer type (you
set the printer type in option <P> below). This file may then
be printed later by 'copying' it to a printer. For instance,
at the DOS prompt you might enter the following command:
COPY A:MYCALNDR.PRN LPT1:
<O> Append/Overwrite Prt File: toggles between Append and
Overwrite; this option relates to the print to file option <N>
above. When in overwrite calendar keeper will replace the
designated print-to-file file-spec if one is present by that
name. In append mode calendar keeper will add-to-the-end of
the print-to-file file-spec if one is present by that name.
The append option is useful if you wish to print more than one
calendar which will be 'copied' to a printer at a later time
(perhaps a printer not attached to this computer).
<P> Printer: Selecting this
option opens the 'Select
Printer' window as shown in
Figure 23 at right. The list
of printers available for
selection is determined by
the contents of the
CALENDAR.PDF file. See the
section titled Changing
Printer Definitions starting
on page 15 for instructions
on how to add printers to the
list. Figure 23 - Program Config
(Select Printer)
Use of the 'DOS Text Printer'
assumes 10 character event
length. 17 character event descriptions will be truncated to
10 during print operation. This does not affect the actual
events which are stored in your database.
<R> Prompt for Printer Ready: Y/N toggle, if set to "Yes" will
prompt you before starting a print operation. If you print
more than one calendar at the same time, Calendar Keeper will
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prompt you between each page. This is useful for sheet feeder
type printers which have to be manually loaded.
Printer margin control: some printers have built in margins (such
as the LaserJet) for top, bottom and sides which may cause your
report to not center properly on the physical page. The
following options help you to control 'centering' during calendar
draw. They affect the Wall Calendar only.
<S> Top Margin Lines: the number of lines between the top of the
physical page and the top of your printed report. Print
density (10 cpi, 17 cpi, etc) has no affect on this setting.
Calendar Keeper does not alter the number of lines per inch
during print.
<T> Left Margin Characters: the number of characters between the
left edge of the physical page and the left-most character of
your printed report. Keep in mind that the number of
characters for indent will depend on the print density used.
That is, if your printer supports 17 cpi then it takes 17
characters to indent an inch. If you use a printer that does
not support 17 cpi (such as the DOS Text Printer) then it only
takes 10 characters to indent an inch (in 10 cpi mode).
Selecting 'DOS Text Printer' automatically changes the left
margin characters to '2'. If you are using an HP LaserJet
then a good suggestion for left margin characters is '6'.
If during a Wall Calendar print your print lines wrap-around
or print off the edge of the right side of the page then
decrease left margin characters.
<U> Squeeze Calndr Top-to-Bot: Y/N toggle; this switch affects
the Wall Calendar only. Set this switch to "Yes" if your Wall
Calendar overflows the page during a draw. This may happen if
your printer has a built-in top/bottom margin during the print
of a 6-week month (a 30-31 day month where the first day falls
on a Friday or Saturday). If you have problems with page
overflow, then another option you may choose to experiment
with is the 'Print Calendar Name on Calendar' option <E>.
Setting this option to "No" saves you two lines of print on
the output calendar.
Software 55
Calendar Keeper
14. Reorganize Current DataBase
Select option (3) or press the letter 'R' (the highlighted
selection letter) from within the 'Program Defaults /
Utilities' menu screen to invoke the Reorganize function.
There are no subordinate screens displayed; Calendar Keeper
simply commences to reorganize the currently selected Event
DataBase and notifies you of its success when complete.
You should never really have to select this option! Your
Calendar Databases are automatically reorganized when they are
loaded (if needed). However if you perform a substantial
amount of maintenance on a database which includes deleting a
large number of events, then you can immediately recover the
empty 'slots' by selecting this option.
The 'threshold' for Automatic Reorganization is when 10% of a
database is deleted. Automatic Reorganization will occur the
next time the database is loaded (Selected from the 'Select
DataBase to Use' option).
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15. Delete Calendar Data for a Year
Select option (4) or press the letter 'D' (the highlighted
selection letter) from within the 'Program Defaults /
Utilities' menu screen to display the 'Delete Calendar Data'
screen.
This utility is provided to assist you in keeping your Event
DataBases as small as possible. There is no real need to
delete old data, but if you are no longer referring to prior
years' Events then it may be a good idea. Depending on the
amount of old data in your DataBase you may find 'load' and
'save' time to be decreased after deleting data from prior
years. The currently selected calendar is always the one upon
which the delete action will occur.
Calendar Keeper will always suggest the prior year in the
delete prompt. You may overtype this to delete data for any
year including the current year.
Figure 24 - Delete Calendar Data for Specified Year
Software 57
Calendar Keeper
There is no danger in even emptying an Event DataBase by
deleting data for all years present. Of course, if this is
your goal you might find it quite a bit easier to simply
<D>elete the database from the 'Select DataBase to Use' screen
and then re-create it.
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